Privacy and Data Protection Policy

Unovia Technologies Limited (RC 8955644), with its registered office at 05 Agric Estate, Ilorin, Kwara State, Nigeria, operates Vera and processes personal data in line with the Nigeria Data Protection Act 2023.

For candidate hiring data, the organisation recruiting through Vera normally decides why and how the data is used and acts as the data controller. Unovia acts as its data processor. Unovia is an independent controller for Vera account administration, billing, product security, support and legal compliance.

Questions and data requests can be sent to admin@unovia.ai. Candidates may also contact the hiring organisation directly.

Recruiter and team accounts

Names, work email addresses, company details, access roles, authentication records and workspace activity.

Candidate identity

Name, email address, application details and information supplied through a careers page, invitation or bulk CV upload.

CV and application material

Uploaded CV files, extracted CV text, employment history, education, skills, answers and supporting documents.

Role information

Job descriptions, requirements, screening instructions, interview windows and hiring-team notes.

Interview data

Questions, spoken answers, transcripts, timestamps, technical call events, audio and video where recording is enabled.

Assessment and workflow data

CV-match analysis, evidence-based interview reports, recruiter decisions, candidate status, bookings and communications.

Billing and technical data

Plan usage, payment references, device and browser information, IP address, security logs and error diagnostics.

Operate recruitment workflows

Create roles, receive and organise applications, screen CVs, schedule interviews and provide hiring reports.

Conduct first-stage interviews

Generate role-relevant questions, transcribe candidate answers and assess the evidence against the role requirements.

Support human decisions

Present strengths, concerns and requirement checklists so the hiring team can review candidates consistently.

Communicate

Send application, booking, reminder, completion and hiring-stage messages requested by the hiring organisation.

Protect and improve Vera

Prevent abuse, diagnose technical failures, monitor reliability and provide customer support.

Meet legal and financial duties

Maintain payment, accounting, security and compliance records where required.

Vera uses artificial intelligence to support CV screening and structured first-stage interviews. Its outputs may include a role-match analysis, evidence quotes, concerns and a hiring recommendation.

Vera does not make the final hiring decision. Hiring teams can review the CV, transcript, recording and report; override Vera's assessment; advance or reject a candidate; and apply their own lawful recruitment process.

The hiring organisation is responsible for selecting and communicating the lawful basis for its recruitment processing. Depending on the circumstances, this may include steps requested before entering a contract, legitimate interests, consent or a legal obligation.

Before an interview begins, candidates are told that Vera is an AI-assisted interviewer and are shown relevant recording and privacy information. Camera use is optional unless the hiring organisation has clearly stated a lawful requirement and provided an appropriate alternative where necessary.

Interview camera and coding-round screen recordings are automatically removed after 30 days unless a shorter period is configured or deletion is requested earlier. Database pointers are cleared when the files are removed.

CVs, transcripts, reports, bookings and recruitment records remain available to the hiring organisation while its Vera workspace is active or until the organisation instructs Unovia to delete them, subject to legal retention requirements. Payment and audit records may be retained for the period required by law.

Organisations can request deletion of a candidate or recording. When an account or contract ends, Unovia will delete or return personal data according to the applicable agreement, except information that must legally be retained.

Data is encrypted in transit and at rest. Recordings and CVs are stored in private storage rather than public links. Vera uses authenticated workspaces, role-based access, tenant separation, audit records and restricted administrative access.

No online system can guarantee absolute security. Unovia investigates suspected incidents and will notify affected customers and regulators where the law requires it.

Subject to applicable law, individuals may request access, correction, deletion, restriction, objection, withdrawal of consent and data portability. Requests relating to a hiring process should normally be sent first to the hiring organisation. Requests may also be sent to admin@unovia.ai.

We aim to respond within 30 days. Individuals may lodge a complaint with the Nigeria Data Protection Commission.

We will update the date on this page when the policy changes. Customers will be notified where a change materially affects how recruitment data is processed.